April 17, 2024

Best practices for data migration in healthcare

7 min read


A health care organization’s information is intricate, large-volume and in want of solid stability protocols to comply with HIPAA. Running health care info can be an amazingly complicated procedure devoid of the correct most effective techniques. In this information, we are going to tell you how to proficiently migrate healthcare data.

A healthcare professional working with data.
Impression: Blue Planet Studio/Adobe Inventory

Knowledge is the world’s most precious source, and health care provides some of the most beneficial data. The medical sector generates and stores large quantities of remarkably delicate info, meaning it ought to get its info operations severely. Healthcare data migration is one particular of the trickiest of these facts functions to accomplish securely and successfully.

SEE: Info migration testing checklist: Through pre- and put up-migration (TechRepublic High quality)

As trends like telehealth and digitization keep on to develop in the health care sector, so also will these by now great facts volumes. That development will imply several healthcare companies will have to migrate their details at some stage, which is a method that needs mindful scheduling.

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What is healthcare information migration?

Health care knowledge migration is the course of action of transferring health-related details from a single location to a different. With 96% of U.S. hospitals utilizing electronic well being documents, that normally means transferring affected individual data to a new EHR platform. Alternatively, some professional medical businesses may migrate data from one particular medical center to a new bodily locale.

SEE: Wellness knowledge governance and the circumstance for regulation (TechRepublic)

Health care knowledge migration can refer to non-patient data as nicely. For illustration, you may possibly want to transfer financial details or other organizational data to a new technique, irrespective of whether which is moving to the cloud or transferring facts facilities.

An additional reason for migrating healthcare knowledge is to create extra area for new facts in a larger-ability storage medium. You might also make a decision to transfer to a new storage system in get to improve your cybersecurity or regulatory compliance.

Best tactics for migrating health care information

Whatsoever the details, health care knowledge migration requires copying and/or going potentially delicate info, which introduces appreciable threat. Here are some greatest procedures to comply with to limit these pitfalls and assure facts migration runs effortlessly.

Assessment any applicable benchmarks

The 1st and a single of the most significant actions in healthcare info migration is guaranteeing that your info is compliant with suitable rules. Your firm and its details may drop underneath a number of laws like HIPAA, the California Customer Privacy Act or the Common Facts Protection Regulation, all of which dictate how you can shop certain types of info.

It’s crucial to evaluate these standards to see if you have any information with distinct legal necessities. For illustration, although HIPAA-covered data is exempt from CCPA, some information and facts in HIPAA-compliant providers is not. If you don’t identify this info and use the important safeguards in your new procedure, it could generate legal difficulties.

Assess and organize your information right before moving

A lot of components of the migration procedure — together with meeting regulatory recommendations — are a great deal a lot easier when you have plenty of visibility into your facts. Right before shifting everything, it’s important to audit your info to decide what you have, where you shop it, how you use it and any distinct security demands. This info will manual your conclusions about what to transfer and how to transfer it.

SEE: Facts high quality in healthcare: Present-day troubles and feasible alternatives (TechRepublic)

You possible never need to have to migrate all your information, so you should 1st assess it to see what’s most mission-critical. Mainly because 75% of People in america above 65 have a number of overall health situations, you may well have far more senior sufferers than any other demographic. Consequently, it will make the most feeling to focus on relocating senior patient records to a more secure or scalable system.

Alternatively, you could have several avoidable copies of some information and facts, so you should delete extraneous information in advance of migrating to be certain a smoother changeover. Examining and organizing your data will assistance expose these needs for a much more strategic migration.

Select your migration instruments and storage units thoroughly

It’s also crucial to select your up coming details storage medium meticulously. Glimpse for a resolution that is scalable and responsible more than enough to take care of more substantial data volumes whilst adhering to your organization’s stability needs. Likewise, evaluate any data migration resources you use to make positive they are protected and function well with the forms of information you are going.

If you are doing the job with third get-togethers like cloud suppliers or software package suppliers, check out their record and certifications to see if they have a sturdy stability monitor record. Incidents like the Crimson Cross details breach highlight how 3rd parties’ weaknesses can influence your info. To keep away from this type of problem, confirm that these get-togethers are reliable and adhere to details governance and stability finest practices ahead of you grant them entry to delicate info devices.

Create backups

A single basic but straightforward-to-skip move in healthcare information migration is backing up your most crucial data. Errors can take place through migration, even with extensive setting up and dependable equipment, and your details is as well sensitive to suppose these problems will not happen to you. Making secure backups of all essential details prior to migrating will assure migration challenges really don’t guide to knowledge loss.

SEE: Best backup software (TechRepublic)

HIPAA outlines stringent backup needs for protected overall health information, which provide as great pointers even for non-HIPAA-covered knowledge. Glimpse for a backup remedy with encryption, robust authentication controls and monitoring functions. Cybercriminals can get just as much from your backups as data in your most important storage medium, so it’s crucial to maintain these protected.

Variety and follow a specific migration system

Lastly, be confident to build a formal, specific details migration system for when and how you will move your knowledge. This program need to incorporate the next specifics:

  • What data you’ll transfer to a new locale.
  • What applications you will use to transfer it.
  • What time and date you will transfer every single dataset.
  • How you will backup your details.
  • Who is accountable for each individual phase of the system.
  • What to do if something goes incorrect.

The a lot more unique your strategy is, the less complicated it will be to shift your facts. Be sure you can easily share this info, too, as faults are significantly less most likely if absolutely everyone understands their roles and is aware the place to switch for thoughts.

Migrating your knowledge with self-confidence

Healthcare data migration might be scary, but with complete planning, it can be a smooth, safe procedure. Producing the most of this go begins with knowing what you will need from your migration instruments and systems and what can go incorrect.

SEE: Knowledge governance checklist for your group (TechRepublic Quality)

With a comprehensive information migration plan, you can ensure your details functions are scalable, risk-free and compliant with applicable laws. From there, your staff can make healthcare facts actionable for both equally affected person and organizational results.

Browse up coming: Top rated 10 data migration applications (TechRepublic)


Supply hyperlink Data migration for healthcare can be a complex and time consuming process, undertaken to ensure the accuracy of patient data. To ensure the success of data migration in healthcare, the following best practices should be followed.

Firstly, data integrity and accuracy should be given the highest priority when transitioning from one system to the next. This includes mapping out the exact format of both the old and new systems, and ensuring that all data being moved is complete and free of errors. Data should also be verified and validated throughout the migration process, to ensure accuracy and completeness.

Secondly, data migration in healthcare should be done with utmost security and privacy. Security protocols should be followed to ensure the protection of sensitive medical information. Automation should also be utilized to ensure the safety of personal data while minimizing the need for manual intervention.

Thirdly, it is important to have a clear plan in place with clear objectives and goals. A comprehensive plan should be developed to ensure the smooth transition of data from one system to another, and all potential risks and obstacles should be taken into account. Any migration must also be tested and validated beforehand to ensure accuracy and success.

In addition, having experienced professionals to manage the data migration process is key to successful transition. Having healthcare IT professionals with experience in data migration and data security is essential in order to avoid delays, errors and potential risks.

Finally, the data migration process should be monitored at all times in order to identify problems and address any errors as quickly as possible. It is also important to remain up to date with best practices and any changing regulations or technologies that may impact the data migration process.

Following these best practices will ensure the successful and secure migration of healthcare data. Organizations must make sure that they are aware of ever-changing regulations and technologies and are prepared to make the necessary adjustments to ensure the safety and accuracy of patient data.